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Annual Meeting/Election Date Change Dear neighbors, due to unforeseen scheduling issues the date of the Annual Meeting/Election has been rescheduled to February 14th. Election notices will be mailed out with the time and location of the meeting. 20240107 |
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Trash Pick Up Days Change in January 2024. Hello Neighbors!!, Breaking News 1. Trash Pick-up Changes in January 2024. East Brunswick Township awarded a new contract for the collection of solid waste & recycling for 2024-2028. Your solid waste will be collected every Monday and Thursday. Residents must schedule bulk pickups. If a solid waste day falls on a holiday, then the makeup day will be Saturday. Your 1st solid waste pickup day in 2024 will be Thursday, January 4, 2024. The link for East Brunswick Recycling Center is: https://www.eastbrunswick.org/283/Solid-Waste-Recycling 2. 2023 Annual Homeowners Meeting Sincerely, The Board of Trustees |
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Parking in Fire Lanes Warning Dear Neighbors, East Brunswick Fire District #1 mandated that the Association install No Parking Fire Lane Signs and Asphalt Striping No Parking Fire Lane. This is a friendly warning letter to everyone reminding that the Fire Lanes are real and vehicles will be ticketed and or towed for noncompliance. The Fire Marshal states there are NO EXCEPTIONS! If there are no spots available park on Sunburst, as close to curb as possible. Homeowners are responsible to make sure their renters know. If towed and or ticketed there will not be a way to get the charges lessened. This is for the safety of all residents and guests here. Please tell everyone in your homes!! Thank you in advance for your cooperation, The Board of Trustees 11/08/2023 |
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Notice to all Residents: On October 10, 2023, the Association received a Notice of Violations and Order to Correct from East Brunswick Fire District #1 Fire Marshal Jaysen Whalen. The citation is for not establishing Fire Lanes and No Parking Areas, with required signage, in the Buttonwood East parking lot. We have been in touch with a contractor to do the necessary pavement markings and install all signage with a current deadline of 11/6/23. Once the work is done, all curbed areas that have been used for parking will no longer be an option. Parking can only be done in a lined space. Failure to follow the new parking guidelines will result in cars being ticketed and or towed at the owner's expense. Once we have a confirmed date for the work to begin, we will let you know so all cars parked along curbed areas can be removed. Below is map that highlights the affected areas in yellow for the East parking lot. This work will guarantee safe access for all emergency vehicles whenever the need may arise. Thank you for your cooperation.
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Sunburst Hills October 2023 Our 2023 Annual Homeowners meeting and elections is a work in progress. It will be during December. Watch for email notification in November for further details. Designated, fee based numbered parking slot pilot program for residents that reside around Buttonwood East & West Parking Lots is being finalized. Watch for email within the upcoming 60 days for further details. Paving of Buttonwood Drive and Bingham Way were approved by the Township as part of the Township’s 2023 paving program. Mayor Cohen is signaling that Allison Drive is slated to be included in the Township’s 2024 paving program. Newly paved streets in our community are good for our vehicles. Board officials have observed that there are periods when residents and visitors trend towards driving above the 25mph speed limit. Please slow down and drive safer for the good of everyone in our neighborhood. Mayor Cohen is signaling that new solid waste pickup schedules and new containers for solid waste plus recycling will be implemented on or about January 1, 2024. Board officials will try to send out email notices as we learn more from the Township. Of course, if you signed up to receive the Patch from the Township you will receive news concurrently with board officials. If you have not signed up yet, go to https://patch.com/ and subscribe. Reminders, with the windy fall/winter days coming if you see garbage by your curb, street, or sidewalk please pick it up. More than likely, it came by your house because of the wind. Put your trash in trashcans so animals do not get into the bags and spread trash. Please continue to clean up after your pup. Since we are starting to use email to communicate information, please check your spam folder and if you see email from the Board mark it as a safe sender. Many homeowners have inquired regarding direct payment of dues and using credit cards. These services come at a cost ranging from 1.5% to 3+%. Our treasurer needs to have these services integrated with our accounting software. We are not ready to absorb the cost of these services. |
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Third Quarter Newsletter 2022
July 2022
Dear Neighbors,
Summer is here! We are halfway through 2022. And with the very pleasant spring weather, many neighbors began a variety of outdoor activities, at home, the seashore, the mountains, and other places of interest.
So, within the at home activities, perhaps there is space to clean up, spruce up and give your property a shiny bit of bounce from the winter dust and spring vegetation growth. And with the significant price surge for gas, it is plausible that neighbors will use their rear yards more frequently for relaxing and family/friends’ events.
Perhaps as you look at your yards, decks and patios you will think about how you desire to enjoy them, please also think about your common neighbors and the importance of ensuring that your rear property is not an eyesore for them.
Breaking News
Parking Lots Sealcoating project Thank You for your cooperation during the recent June 2022, Parking Lots Sealcoating project! A significant segment of our neighbors worked with us. And there were some who had challenges with understanding the benefits of moving vehicles on time to enable contractors to perform work and the Association not pay penalties.
Bottom line: Thank You Neighbors! In spite of verbal abuse by some neighbors the Sealcoating was a success.
Parking Lot Numbers The Board is researching the feasibility of implementing a controlled assigned parking program.
We have placed numbers on some parking slots now to support the program if it is decided to pilot our research.
It was cost effective to have the numbers painted while the lots are being striped.
If the research does not support a pilot program, then the numbers will be painted over with black asphalt paint.
We are not in a position to tell any resident when our research will end and if we move to a pilot program, the starting month or date for the pilot program to begin.
Do not make any assumptions based on the placements of numbers.
Other News & Reminders Dead Trees, Active Tree Growth & other Vegetation Growth We are aware of dead ash trees in our community. We are seeking EB Township help with the funding to remove ash trees that are near the curb. Letters to select Township department leaders and our mayor have been mailed. We are hopeful that the letters will bring action with the removal of these trees
We are also aware of trees within the interior of the property that require attention. The approved 2022 tree budget is empty. So, unfortunately, the attention to some trees will be deferred to 2023.
Shrubs and other low hanging vegetation will be pruned during July 2022.
Repaving of community Roads During 2019 we submitted a petition to the Mayor describing the road hazards situation of our community road. We never received a response. Perhaps, the COVID pandemic played a role in the non-response. More recently in May 2022, we submitted a new letter to the mayor and also select Township department leaders. We plan to be more proactive in seeking a response. Residents should call, write, and email the township and voice their complaints about the condition of our street to our mayor Brad Cohen. (mayor@eastbrunswick.org ) The more voices heard from might get a quicker response.
Fireworks in the Community Everyone enjoys the beautiful colorful displays from aerial fireworks. As you make decision about the purchase and usage of fireworks, please keep in mind that the noise and fire components of the fireworks do affect others in our high-density community
Our message is, enjoy your fireworks. Just be aware of your surroundings and pick up all the remnants of your fireworks!
SHPOA Ordinance for Solid waste (trash) & Recycling Container Placement Reminder
If animals consistently rip open your garbage bags, please clean up the mess made and give serious consideration to buying a sturdy garbage can
Download the app called “Recycle Coach”. It links to our townships schedule and will notify you of our pickup days and has answers to what items go where. It’s available on both platforms.
Branches are collected separately from the regular scheduled solid waste collection. For Curbside collection of branches 1. Call the Office of Recycling, 732-390-6984 to be placed on the collection list. Submit your information by Friday before the third week of the month to be placed on the schedule.
2. Tie and bundle branches. Bundled branches must be no longer than 4 feet long and weigh no more than 50 lbs.
3. Branches do not go into Biodegradable bags or containers.
Residents may also drop off unbundled branches at the Recycling Center, |
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October 1, 2021 Out of an ongoing abundance of caution associated with the COVID-19 pandemic, the Association’s annual general meeting for all homeowner members of the Sunburst Hills Property Owners Association (SHPOA) for 2021 is canceled. The following agenda items typically covered or executed during the annual meeting will be accomplished as follows:
All homeowner members are encouraged to exercise your voting power by returning the mail in ballot in a timely manner. We are hopeful that COVID 19 will be less challenging during the latter months of 2022 allowing a return to the in person format for annual meeting. Sincerely, The Board of Trustees Board officials: Positions, Duties, and Responsibilities General Requirements for all board official positions Be knowledgeable of Office Productivity Products such as Microsoft’s Word or other similar software tools Vice President Secretary Some duties of the secretary may overlap with the duties of other board members. These might include handling certain association correspondence and filing necessary forms with state agencies. The minutes of board and membership meetings record the actions taken, show the rationale for board decisions and preserve the voting records of the directors. To ensure accuracy, the secretary should transcribe the minutes as soon as possible after a meeting and distribute them to board members for approval at the next meeting. Complete and accurate minutes are essential, as minutes can be admitted into evidence at a trial. The secretary also is responsible for maintaining and updating the Book of Resolutions for the association. The secretary chairs the Architectural Committee and serves on the Nomination Committee. Fifth Board Member Some duties of the fifth board member may overlap with the duties of other board members. These might include handling certain association correspondence and filing necessary forms with EB Township agencies for securing annual general meeting or special meetings locations. The fifth board member serves on the Landscaping Committee and the Nomination Committee. |
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October 1, 2021 US Post Office Changes in Service To help us mitigate the USPS delivery challenges, the Board desires to use email as the preferred choice of delivery to residents. This would enable more timely delivery of quarterly dues statements and other one-one homeowner documents. If you have not already previously provided the board with your email address, we welcome and want this information from you as soon as possible. The goal is to aggressively implement the usage of email for the majority of communications with residents no later than March 1, 2022. Direct Payments via Financial Institutions’ to the Association Keeping ‘The Greens’ at Sunburst Hills Beautiful and Safe Even though board officials did not perform formal home inspections in 2019, 2020 and 2021 perhaps each homeowner will find value in conducting their own personal self-assessment of their home and plan to address areas that need attention during the Spring of 2022 especially in painting or power washing. Improper Disposal of Dog Waste Fall 2021 – winter 2022 Snow & Ice Management
Please contact the Board via email: thegreens@shpoa.com if there are concerns with the plowing and salting of Association owned property. Reminder 1: Trash/Recycling Policy Townhome residents should keep garbage cans and recycling cans separate when placing them on the island pad especially during the winter schedule. Association’s below published ordinance. Everyone’s cooperation is needed. |
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Reminder 2: Holiday decorations and items on front porch Reminder 3: Association Email Address and Web Site Request We hope this newsletter is of value for you. We welcome your ideas for future topics. The Board of Trustees |
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Township of East Brunswick: Branch Collection Notice Branches are collected separately from the regular scheduled solid waste collection. Curbside collection of branches is the third full week of the month throughout the year. To schedule the collection of branches:
Residents can also dispose of branches at the Recycling Center. Residents may also drop off unbundled branches at the Recycling Center, Monday through Friday 7:30 a.m. to 3:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m. Check holidays listed. For full details, view this message on the web |
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Schedule of Mandatory Quarterly Dues Collections |
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Rule - Collection of Quarterly Dues:
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Roof Information November 10, 2002 To All Concerned: SUBJECT: Roof Replacement The following "Roof History" and list of "Frequently Asked Questions" addresses issues regarding roof replacement in the development. "Roof History" The homes at Sunburst Hills are all 19+ years old, an age where you should seriously consider a new roof. Approximately 50% of all homeowners have experienced problems with their roof and have made repairs. Many repairs were made after damage from leaks, adding to the total repair cost, not to mention the inconvenience from water damage. Plywood damage, under the shingles, may also exist. Please have the contractor inspect the plywood during the estimate. Several homes have had plywood that needed replacement. Installation of a ridge vent and attic fan is also recommended. With attached homes such as ours, cooperation must exist between neighbors. The best repair solution is for both attached parties to do the repair at the same time. This will insure a leak free installation for all concerned. It will also allow for a color change if desired. Other options often lead to problems and reduced property values. Your roof may not be leaking today, but it probably will in the very near future. The Homeowners Association is advising all homeowners to replace their roof as soon as possible. The Board of Trustees will advise and offer assistance if requested in writing. "Frequently Asked Questions" Do I need to obtain approval for a roof replacement? Yes, A request for approval must be made in writing to the Association. An approval letter will be sent to you within 1-2 weeks. Do I need a Township Construction Permit? Yes, also the township will not approve the permit application without our written approval. What if I replace my roof without approval or a permit? You will liable for potential fines from the Township and the Association. Can I replace just my portion of the roof? Yes, although not recommended or desired. The Board of Trustees will review this type of request on a case-by-case basis. Approval is not automatic. Can the Board of Trustees recommend a contractor? Members of the Board of Trustees may provide names of contractors who have done work in the development. This is not a recommendation or guarantee of any work to be performed. Is financial assistance available? The Board of Trustees will review requests for financial assistance on a case-by case basis. All requests would involve a loan secured by the property. All requests must be made in writing. What is the cost of a new roof? Costs vary with the size of the roof. There are two basic types of roof replacements. One is called "going over the existing shingles" and the other a "tear off"(removing and replacing the shingles. The following are strictly guidelines, pricing varies great/y by contractor. Going over the existing shingles should cost between $1100.00 - 1800.00. A tear off should add approximately $1200.00 - $1400.00 to the above. Plywood is usually replaced on per piece, or as needed basis. It requires a tear-off. |
